Provider reporting obligations
Overview and support
Education Services for Overseas Students (ESOS) providers are required to report student course variations (SCVs) through the Provider Registration and International Management System (PRISMS). SCVs which providers commonly fail to report have been identified below, along with information to help providers meet their reporting obligations.
ESOS providers form a vital component in maintaining the integrity of the student visa framework. Meeting your reporting obligations is crucial for the success of the education visa program.
Reporting SCVs
Non-commencement of studies
Providers must inform the Department of Education if a student does not commence their course.
Please refer to the pages and sections noted below in the PRISMS Provider User Guide:
8.2.5 Add an Agency to a CoE (page 135)
8.3 Search for Student Course Variation (pages 136-137)
Termination of studies
Providers must inform the Department of Education if a student terminates their enrolment before the completion of their course.
Please refer to the pages and sections noted below in the PRISMS Provider User Guide:
8.2.3 Non Payment of fees and failure in academic progress (pages 132-133)
8.2.4 Student withdrew from the course but the CoE was cancelled in error (page 134)
Course duration
Providers must inform the Department of Education when a change to the duration of a course occurs.
Please refer to the pages and sections noted below in the PRISMS Provider User Guide:
8.2.1.2 Student has been released but CoE status remains as Studying (page 129)
8.2.2 Updates to course details (pages 130-131)
Deferrals or suspensions
Providers must inform the Department of Education of any deferral or extension of a student’s course and the reasons for this variation.
Please refer to the pages and sections noted below in the PRISMS Provider User Guide:
8.2.1 Defer or suspend studies (page 126)
8.2.1.1 CoE Status = Visa Granted, Studying or Finished (pages 126-128)
Tuition fees
Providers must inform the Australian Government about course tuition fees received.
Please refer to the pages and sections noted below in the PRISMS Provider User Guide:
Tuition Fees (pages 90-91)
