Data and reporting requirements

To submit your QI summary report by 30 June, complete the summary report using the Quality indicator webform.

Please note ASQA is no longer accepting completed quality indicator summary reports by email. All submissions must be made using the online form.

You must submit your quality indicator data reports for the previous calendar year (1 January to 31 December) in full by close of business 30 June each year. 

If you provided any nationally recognised training or assessment services throughout the calendar year you need to provide a statutory declaration to ASQA.

If graduates from your organisation are self-employed you should inform ASQA when submitting your quality indicator data.

Yes—all registered training organisations (RTOs), including enterprise RTOs, are required to submit their annual quality indicator data to ASQA.

Yes—all registered training organisations (RTOs), including enterprise RTOs, are required to submit their annual quality indicator data to ASQA.

RTOs which conducted no training and assessment activity throughout 2019 are required to notify ASQA by submitting a statutory declaration to qidata@asqa.gov.au by 30 June 2020.

If your RTO submitted 2018 delivery activity data directly or through a state authority to the AVETMISS national collection, your RTO has met its competency completion reporting requirements and will not be able to access CCOS.

RTOs that had been granted exemptions from reporting 2018 data to the AVETMISS national collection must report their aggregated activity data through CCOS by 30 June 2019.

RTOs that conducted no delivery activity in 2018 MUST submit a statutory declaration to qidata@asqa.gov.au testifying to this fact by 30 June 2019, if they have not already done so.

All RTOs will receive an email in coming weeks informing them of their individual obligations.

Yes. RTOs that claimed the 12 month grace period or another exemption from reporting AVETMISS data need to report competency completion data via CCOS.

As a registered training organisation (RTO), you must collect and report a range of accurate and complete data about your business and operations, including:

• Quality indicator reporting, and
• Total vocational education and training (VET) activity reporting.

All registered training organisations (RTOs) must collect and report 'Total Vocational Education and Training (VET) Activity' data. This includes full Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data, in accordance with the National VET Provider Collection Data Requirements Policy.

You must collect AVETMISS-compliant records for all students, and for all competency enrollments and outcomes achieved, throughout the calendar year.

Early in the following year, you must report this data to the National Centre for Vocational Education Research (NCVER) unless you have previously done so through existing contractual arrangements.

As a registered training organisation (RTO), you must collect and report a range of accurate and complete data about your business and operations, including:

• Quality indicator reporting, and
• Total vocational education and training (VET) activity reporting.

There is are a range of Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) reporting exemption categories that may apply to registered training organisations (RTOs) or to the delivery of training products.

Please refer to the National VET Data Policy for detailed information.

There are a range of AVETMISS reporting exemption categories that may apply for particular learner cohorts or to the delivery of training products.

Please refer to the National VET Data Policy for detailed information.

RTOs should refer to NCVER’s publications “AVETMISS 8.0 VET Provider Collection Specifications” and “AVETMISS data element definitions” on the NCVER website.

For further information, and a range of fact sheets about data collection and reporting, please see the:

• National VET Data Policy
• Department of Employment and Workplace Relations

There are a number of student management systems that can record and produce AVETMISS data files for reporting. A register of data entry tools and student management systems is available on the NCVER website.

NCVER has developed a free AVETMISS data entry tool for RTOs with less than 100 students and an AVETMISS validation software for RTOs to validate their data before submission. Both tools are available on the NCVER website.

NCVER’s helpdesk is available via telephone 1800 649 452 or www.ncver.edu.au/contactform.html

Usually data regarding government funded training is submitted to the relevant State Training Authority and other training data is submitted to NCVER. Please visit the NCVER website for further details.