Reporting obligations summary

The following is a summary of reporting obligations for ESOS providers. For more in-depth information, consult our Guide to reporting obligations for CRICOS providers.

ESOS providers play an essential role in the regulation of well-functioning Vocational Education and Training (VET) and ELICOS sectors.

ESOS providers must provide reporting information through the Provider Registration and International Student Management System (PRISMS).

What information needs to be reported on?

You need to report the following student details:

individual student information
accepted students (any student that an ESOS provider has accepted onto their course role)
non-commencement by students
termination of studies (where an accepted student terminates enrolment before the completion of their course)
changes to a student’s identity or the duration of their course
breaches of visa conditions.

You also need to report on:

education agents
already accepted students
deferrals
courses not starting when expected
changes to courses
tuition fees.

An ESOS provider must now also give information about education agent commissions (whether monetary or non-monetary) for the recruitment of overseas students if requested to do so by the Secretary of the Department of Education. ASQA will release further information if / when the Secretary have requested providers to do so.

Timeframe for entering the information into PRISMS

If a student is under 18, the information must be communicated through PRISMS within 14 days. For all other students, information must be provided within 31 days.